Last Updated: September 16, 2021
As per the Act on the Protection of Personal Information (“APPI”), “Personal information” is defined as information relating to a living individual including name, date of birth, or other descriptions etc. stated, recorded or otherwise expressed using voice, movement or other methods in a document, drawing or electromagnetic record.
PLEASE READ THIS POLICY CAREFULLY BEFORE SUBMITTING YOUR PERSONAL INFORMATION THROUGH OUR WEBSITE OR ACCESSING, BROWSING OR OTHERWISE TRANSACTING OR USING OUR WEBSITE. IF YOU SUBMIT YOUR PERSONAL INFORMATION ON OUR WEBSITE, YOUR INFORMATION WILL BE PROCESSED AS PER TERMS OF THIS POLICY.
This policy sets out the procedures that are to be followed when dealing with personal information. The procedures and principles set out herein must be followed at all times by the Tokyo Academics, its employees, agents, contractors, or other parties working on behalf of the company. We are committed not only to the letter of the law, but also to the spirit of the law and place high importance on the correct, lawful, and fair handling of all personal information, respecting the legal rights, privacy, and trust of all individuals with whom it deals.
The scope of this policy also covers all user information stored on our-owned, leased, and otherwise provided systems and media. Note that the need to retain certain information can be mandated by local, industry regulations and will comply with Data Privacy Laws. Where this policy differs from applicable Data Privacy Laws, the provisions specified in the Data Privacy Laws will apply.
2. OUR COMMITMENT
Short version: All information handled by Tokyo Academics will be in accordance with the “Act on the Protection of Personal Information”(“APPI”). Rest assured, we are committed to keeping your information safe and away from prying eyes.
We are committed to protecting your personal information, and ensuring its privacy, accuracy and security. We handle your information in a responsible manner in accordance with the “Act on the Protection of Personal Information” (“APPI”). By using our website, transacting on our website or giving us your personal information, you agree that your information is being collected, stored, used and disclosed as set out in this Policy.
3. ACCURACY OF DATA
Short version: All collected personal information is accurate and up-to-date and will be checked for accuracy at regular intervals. We need to make sure that we can reach you in case there are any issues that we may need to resolve.
We ensure that all personal information collected and processed is kept accurate and up-to-date. The accuracy of information shall be checked when it is collected and at regular intervals thereafter. Where any inaccurate or out-of-date data is found, all reasonable steps will be taken without delay to amend or erase that data, as appropriate.
4. TESTIMONIALS AND COMMENTS
Short version: By writing comments and testimonials, you hereby give Tokyo Academics consent for use on our website. We love showing off how happy and satisfied our cherished customers are!
We may post your testimonials and comments on our website, which may contain Personal Information. You hereby give your consent for posting your testimonial.
5. COLLECTION OF PERSONAL INFORMATION
Short Version: In visiting our website, you may be asked to enter personal details when using our interactive features. Keep in mind that you don’t have to provide any of this information to us if you don’t want to. However, without your input, we may not be able to provide you with the best services that fit your specific needs.
When you visit our website, you may be asked to enter your personal details. We collect information about you if you make use of any of the interactive features within our website that rely on a personalized response, or where you ask us to respond to a query you have. The information we collect is limited to the details we need to provide the specific service you have asked for. The types of information we collect includes:
A. Information that you voluntarily provide to us: You can visit our website without sharing your name and contact information. In certain areas of our website, you may be asked to provide your name, contact information and/or email address to use our website features. It is your option to provide the information requested. However, if you do not provide details that are essential, it will be impossible to use all of the features and functions of the website and/or to fully benefit from our services.
B. Information collected automatically: When you visit our website, our information technology systems automatically collect information about the equipment you are using and about your use of our website and services. Examples of the information we collect and analyze include the Internet Protocol (IP) address used to connect your mobile/computer to the Internet, the email address which you use to communicate with us and your mobile/computer connection information (for example, browser type, version, and time zone setting, browser plug-in types and versions, operating system, and platform). We may also use browser data such as cookies for fraud prevention and other purposes. We may use software tools to measure and collect session information, including page response times, download errors, length of visits to certain pages, page interaction information (for example scrolling, clicks, and mouse-over) and methods used to browse away from the page. We may also collect technical information to help us identify your device for fraud prevention and for dealing with diagnostic purposes relating to our website.
Short version: We may work with online advertising companies that will provide you with advertising tailored to your interest. Again, your personal information is safe with us.
We may work with online advertising companies to provide you with advertising which is tailored to your interests. These ads may be seen on our website. These ads may be based on information gathered as you browsed our website or based on your transactions with us. Our advertising partners collect information using cookies, web beacons, and other technologies which do not identify you personally.
7. HOW WE USE THIS INFORMATION
Short version: The information we gather may be used to provide you with relevant services, offers, responses to inquiries, and for us to generally improve our business. We want to serve you better! Rest assured that everything will be done in accordance with the law, industry standards, and our Terms of Service (“TOS”).
We may use the information described above to:
We also may use the information in other ways for which we provide specific notice at the time of collection.
8. WHAT ARE COOKIES AND WHY DO WE USE THEM?
Short version: “Cookies” are preference profiles that enhance your web experience by remembering websites that you have visited. When you visit the TA website, your computer and/or browser will create a cookie to save your preferences. If you’d rather not have that, then cookies can be turned off.
Short Version: We may use your personal information to contact you regarding newsletters or promotions. If you think this may be annoying, please feel free to “opt out” of this type of communication.
We may use your Personal Information to send you newsletters, marketing or promotional materials, and other information that may be of interest to you. You may opt out of receiving any, or all, of these communications from us by following the unsubscribe instructions provided in any email we send.
10. PROTECTION AND SECURITY
Short version: From time to time, we may ask third party providers to manage our information technology systems, and they may be located inside or outside of Japan. We will only do so after we have or will have personally checked the reliability and security of these third party providers when it comes to handling your personal information.
We are committed to ensuring that your personal information is kept secure and confidential and not kept for longer than is necessary. From time to time, we may ask other members of our group, or third party service providers, to help us manage our information technology systems. Some of these systems may be located outside of Japan. We will only transfer your information to a third party service provider when we are satisfied that adequate levels of protection are in place to protect the integrity and security of any information being processed and compliance with applicable privacy and data protection laws.
11. DATA PRIVACY
Short version: We have in place safeguards and procedures to ensure your data privacy and protection. We cannot stress this enough: your privacy matters to us!
To help prevent unauthorized access, maintain data accuracy, and ensure the correct use of information, we have put in place appropriate physical, electronic, and managerial procedures to safeguard and secure the information we collect.
12. HOW SECURE IS INFORMATION YOU GIVE US?
Short version: We regularly scan our website for vulnerabilities and all sensitive information is encrypted. All transactions are processed through a gateway, which means that we do not know the information content and we do not store it.
Our Website is scanned on a regular basis for security holes and known vulnerabilities in order to make your visit to our website as safe as possible. We use regular Malware Scanning. Your personal information is contained behind secured networks and is only accessible by a limited number of persons who have special access rights to such systems, and are required to keep the information confidential. In addition, all sensitive information you supply is encrypted via Secure Socket Layer (SSL)/ Transport Layer Security (TLS) technology. We implement a variety of security measures when a user enters, submits, or accesses their information to maintain the safety of their personal information. All transactions are processed through a gateway provider and are not stored or processed on our servers.
13. INFORMATION WE SHARE
14. PAYMENT PROCESSING PARTNER
We may share your information with third party service providers for processing payments made by credit or debit card in connection with transactions with us.
15. DATA TRANSFERS
Short version: We employ out-of-country, third party contractors to assist us with the operations of our website. By giving us your personal information, you consent to the knowledge of that fact. As before, we will take care in proper handling and transfer of your information to ensure privacy and protection.
16. LINKS TO OTHER WEBSITES AND APPS
Short version: Our site may provide links to other websites that operate independently from us. Please be sure to review their TOS and privacy policies!
Our Site may provide links to other websites and apps for your convenience and information. These websites and apps may operate independently from us. Linked sites and apps may have their own privacy notices or policies, which we strongly suggest you review. To the extent that any linked websites or apps are not owned or controlled by us, we are not responsible for their content, any use of the websites or apps, or the privacy practices of the websites or apps.
17. CHILDREN’S PRIVACY
Short version: Our website is not intended to be used by children under the age of 15 unless under the direct supervision of their guardians, nor do we actively attempt to collect information from minors under the age of 15. If you have reason to believe that our site has been accessed by a child under 15 without their guardians’ knowledge or permission, please don’t hesitate to contact us at firstname.lastname@example.org.
This Site is not intended for use by children under the age of 15. Minors under 15 should handle their personal information under the supervision of their guardians. The Site does not knowingly collect or store personal identifiable information from children under the age of 15. If you have concerns about this Site or its services, or if you believe that your child under 15 has gained access to our website without your permission, you may contact us at email@example.com
18. CONTACT US
Hirose Building 3F
By phone: +81 70 3141 0198
By email: firstname.lastname@example.org
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